Employee/User
In order to search an employee/user use the keywords "employee/user", "employee", "user/payee", "user", "payee", or "emp". Various keyword options. There are also some standalone keywords in this section.
My Stuff...
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Keyword/Prompt
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Info
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Aliases
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Help
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my home
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This prompt will take you to your set or default homepage. The default homepage may be set using the chooser or choose your interface page. See the chooser prompt for more information. Once selected, the default homepage will be tied to you, as a user, until you change it. That allows you to virtually get back to homebase at any time.
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nav home, my home, navigation my home, homepage my home, nav my home, navigation home, navigation my home, homepage home, homepage my home
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chooser
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The chooser option allows you to see multiple possible homepages within the system. You may view any that you wish. This page shows a number of small thumbnails of the different interfaces. You may also set a homepage as your default homepage. Once set, anytime you want to get back to that page you just need to click on the main logo in the top left corner or click on the home link.
You may change your default homepage as many times as you want. Some users will set their homepage based on what they are doing and then change it when they are done. Lots of options
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navigation chooser, homepage chooser, nav chooser
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clock in/out
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Go to the user level clock in/out page.
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clock in, clock out, timeclock, my timeclock, or my time clock
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my hours
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This will take the user to their hours or their timeclock records (clock in/outs).
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my time
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my projects
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This is a special page that will show elements of time (calendar events, jobs, or projects) that are being worked on (status of in-progress) that are assigned to you as a user. There are also some settings that help filter and setup this page.
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my project management or my project
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projects in-progress
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This is a special page that will show all elements of time (calendar events, jobs, or projects) that are being worked on (status of in-progress) no matter who is assigned. There are also some settings that help filter and setup this page.
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project, projects, or project management
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my project totals
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This shows all of the sub dates and times that were added to my projects (elements of time) over the last three weeks.
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my project time, project time, project totals, my work
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my profile
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This is where a user can update their name, address, phone number, and change their password.
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my password, my info, my information, or my permissions
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my personal settings
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This will go to a page that has a number of personal settings for each user. This is where you setup defaults and choices. This is also where you control which shopping cart version you would like to use.
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my settings or personal settings
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my login history
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This will show the last few days of the user's login history. Not clock in/outs but physical login and logouts. They are different.
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login history or my logins
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my system history
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This will show stats and counts of things that you have done inside the system. Mostly, this will show history logs and notes. The date range may be changed as needed.
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my sys history
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my pay stubs
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This shows my paychecks. Search options are available once on that page.
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my paychecks, pay stub, pay stubs, paycheck, paychecks, or pay check
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my history
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This will show all changes to the individual employee/user records. The history is pretty general and just shows who did something, not what was done.
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logout
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This is the main logout function. If used, you will be logged out of the system. To get back in, just login again.
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log out, signout, or sign out
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employee/user prompts
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This will show the quick search prompts for this section (employee/users).
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emp prompts, emp prompt, emp options, emp option, emp keywords, emp keyword, emp key words, or emp key word. Basically, the singular and plural versions for prompts, options, and keywords.
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Top of the page
Employee/User Admin and HR
All of these prompts are tied to special user permissions at the page level.
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Keyword/Prompt
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Info
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Aliases
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Help
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employee/user new
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This will take me to the page to create a new employee/user. As a note, you are required to search for a payee/user before adding a new one. This helps to eliminate duplicates.
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employee new, user/payee new, user new, payee new, emp new
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employee/user home
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This will take you to the add/edit users and permissions homepage. This is where you assign payee/uers their permissions.
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employee home, user/payee home, user home, payee home, emp home
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employee/user adv
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This will take you to the advanced employee/payee/user search page.
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employee adv, user/payee adv, user adv, payee adv, emp adv
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employee/user all
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This will show a list of all the employee/users.
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employee all, user/payee all, user all, payee all, emp all
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employee/user help
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This will show help files for employee/payee/users.
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employee help, user/payee help, user help, payee help, emp help
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employee/user prompts
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This will show the quick search prompts for this section (employee/users).
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emp prompts, emp prompt, emp options, emp option, emp keywords, emp keyword, emp key words, or emp key word. Basically, the singular and plural versions for prompts, options, and keywords.
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inactive users
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This will show employee/users who have been fully marked as inactive or old users.
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inactive or inactive employees
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department homepage
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This shows my department homepage. This is where the employee/user settings are set for payroll and withholdings including wage rates, salaries, and commission rates. This is also where employee/users get assigned to different departments. Users must be assigned to a department in order to use the employee timeclock or employee timecards.
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department home page, dept homepage, or dept home
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permission list
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This will show a printable list of permissions. There are over 100+ permissions available.
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printable permission list
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employee/user images
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Show the last 30 days of images that have been uploaded for employee/users.
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employee/user image, employee/user img, employee/user photos, employee/user photo, employee/user scans, or employee/user scan
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employee/user [payee/user id]
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This will look-up a specific employee/user and go right to their permissions. You must know their id or payee/user id for this to work. Example: employee/user 3191 or employee/user 5555
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employee [payee/user id], user/payee [payee/user id], user [payee/user id], payee [payee/user id], emp [payee/user id]
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employee/user [employee name]
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Use this prompt to look-up an employee/user by name. We recommend keeping it simple. Just use a first name or a last name (not both). Example: employee/user John or employee/user Mary or employee/user Lopez
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employee [employee name], user/payee [employee name], user [employee name], payee [employee name], or emp [employee name]
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Top of the page
Payroll and Timecards
All of these prompts are tied to special user permissions at the page level.
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Keyword/Prompt
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Info
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Aliases
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Help
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managers timeclock
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This shows my managers timeclock application. This is where a manager may alter timecards, add new time cards, and look-up user activity based on their assigned departments.
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managers time clock, managers time, or mtc
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admin timeclock
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This shows my admin timeclock. This is the highest level for the timecards or timeclocks. From this page, the admin user may add new timecards, clock in/out for users, edit existing timeclock or timecards, and view any clock in/out activity in the entire system. More options are available from this page as well.
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admin time clock, admin time, or atc
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payroll homepage
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This goes to the main payroll homepage. This is where an admin user will prep for payroll, check timeclocks and timecards, and calculate and view pay stubs. Various other options are available from this page.
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payroll home
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calculate payroll form
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This will go to the payroll homepage and will show the calculate payroll form. Use the form to submit for processing.
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year end totals
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This shows the year end totals for 1099's and W-2's. This is an admin level report and allows for the creation of 1099's and W-2's.
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year end total
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payroll help
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This shows payroll specific help pages. It will include help files with the word payroll, timecard, and clock in/out values.
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employee/user calculate payroll -payee:[payee id] -from_date:[date] -to_date:[date] -pay_date:[date]
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This is an advanced prompt to help with calculating payroll. Use the format shown... We need the payee id, the from and to dates, as well as the actual pay date.
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Not a real alias, more of an example: employee/user calculate payroll -payee:[payee id] -from_date:[date] -to_date:[date] -pay_date:[date]
Here is a sample: employee/user calulate payroll -payee:29138 -from_date:9/16/2025 -to_date:9/30/2025 -pay_date:10/2/2025
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Top of the page
Expense/Receipt
In order to search an expense/receipt use the keywords "expense/receipt" or "e/r". You may also use: "receipt", "expense", or "er". Various keyword options.
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Keyword/Prompt
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Info
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Aliases
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Help
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expense/receipt new
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This will take you to a page where you can search for a vendor/payee. This is the starting screen for starting a new expense/receipt.
Power tip: If you already know the vendor name, use the vendor [vendor name] prompt. It will skip this step and let you create either a new expense/receipt or new PO for that vendor.
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e/r new, receipt new, expense new, or er new
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expense/receipt home
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Go to the expense/receipt homepage.
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e/r home, receipt home, expense home, or er home
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expense/receipt adv
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Go to the advanced search page for expense/receipts. Options to search main expenses, line items, and expense payments.
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e/r adv, receipt adv, expense adv, or er adv
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expense/receipt all
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Show all expense/receipts. If you start getting a high number of expenses that have been recorded, we recommend using a different prompt like expense/receipt adv.
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e/r all, receipt all, expense all, or er all
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expense/receipt help
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Show help files that deal this topic (expense/receipts).
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e/r help, receipt help, expense help, er help
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expense/receipt prompts
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This will show the quick search prompts for this section (expense/receipts).
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e/r prompts, e/r prompt, e/r options, e/r option, e/r keywords, e/r keyword, e/r key words, or e/r key word. Basically, the singular and plural versions for prompts, options, and keywords.
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expense/receipt last
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This will take you to the last expense/receipt that was created by you (as a user).
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expense/receipt last, e/r last, expense last, receipt last, er last, expense/receipt my last, e/r my last, expense my last, receipt my last, er my last
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expense/receipt highest number
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This will take you to the last expense/receipt entered into the system. It doesn't matter who created it.
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expense/receipt max, expense/receipt sys last, expense/receipt system last, expense/receipt highest id, expense/receipt highest number, e/r max, e/r sys last, e/r system last, e/r highest id, e/r highest number, expense max, expense sys last, expense system last, expense highest id, expense highest number, receipt max, receipt sys last, receipt system last, receipt highest id, receipt highest number, er max, er sys last, er system last, er highest id, or er highest number
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expense/receipt images
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Show the last 30 days of images that have been uploaded for expense/receipts.
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expense/receipt image, expense/receipt img, expense/receipt photos, expense/receipt photo, expense/receipt scans, or expense/receipt scan
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expense/receipt type totals
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This will go to a special report that shows expense type totals for the expense/receipt line items.
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expense/receipt totals, expense/receipt total, expense/receipt type total, expense type totals, expense totals, expense total, or expense type total
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expense/receipt [number]
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This allows you to go directly to a known expense/receipt number. Example: expense/receipt 255 or expense/receipt 20441.
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e/r [number], expense [number], receipt [number], or er [number]
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expense/receipt [vendor name]
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This is a general vendor name search and will show all expense/receipts for a specific vendor/payee. For example: Say you had a vendor called ABC Construction. The prompt would look like this - expense/receipt ABC Construction.
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e/r [vendor name], expense [vendor name], receipt [vendor name], er [vendor name]
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Top of the page
Flex Grid Tie-Ins
In order to search a flex grid record or piece of flex grid tie-in, use the keyword "flex grid".
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Keyword/Prompt
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Info
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Aliases
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Help
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flex grid new
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This will take the user to a page that will allow for a new flex grid tie-in to be added to the system. You will need to know what application type and the id or number to tie it to. If you don't know that information, it may be easier to go directly to the correct item and then select the add flex grid tie-in from there. If done that way, the system will pass in the application type and the main id number, making it easier to create the flex grid tie-in.
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flex grid home
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Go to the main flex grid homepage. This is where you can add, search, and setup custom fields.
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flex grid adv
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flex grid adv
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Go to the main flex grid homepage. This is where the advanced search options are found for this section. You may also use flex grid home prompt to get to the same place.
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flex grid home
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flex grid all
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Show all flex grid tie-ins. If you have a high number of tie-ins, please use the flex grid adv prompt.
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flex grid help
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Show help files for this subject or topic (flex grid tie-ins).
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flex grid prompts
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This will show the quick search prompts for this section (flex grid tie-ins).
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flex grid prompts, flex grid prompt, flex grid options, flex grid option, flex grid keywords, flex grid keyword, flex grid key words, or flex grid key word. Basically, the singular and plural versions for prompts, options, and keywords.
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flex grid last
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This will take you to the last flex grid tie-in that was created by you (as a user).
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flex grid last or flex grid my last
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flex grid highest number
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This will take you to the last flex grid tie-in entered into the system. It doesn't matter who created it.
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flex grid max, flex grid sys last, flex grid system last, flex grid highest id, or flex grid highest number
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flex grid manage custom fields
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This is a special page where you get to setup the custom fields for the flex grid tie-ins. Each section, within the system, may have up to 30 custom fields. This page requires the admin level permission for flex grid tie-ins.
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flex grid setup limited
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This page shows the flex grid custom fields and allows you to set them to show/hide to create a limited view of the flex grid tie-ins. This is an admin level page. We recommend that you setup the custom fields first, then come here to managae the limited version (make it look smaller). The full version is always available, but this limited version really makes it easier to consume for the average user.
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flex grid [?]
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This is a flexible alpha/numeric general search on the flex grid tie-ins. This will search any of the 30 custom fields or the flex grid tie-in notes. Example: flex grid small or flex grid gift card
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Top of the page
Gift Cards
The gift card section may have some dynamic naming. The main keyword for this section is "gift card".
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Keyword/Prompt
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Info
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Aliases
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Help
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gift card new
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This will show an information message stating that all new gift cards need to be added through the cart or shopping cart process. This allows us to load and record the correct values.
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gift card home
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This will take you to the special account transactions homepage. These are for things like: rewards, loyalty points, gift cards, vendor credits, in-store credit, etc.
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gift card adv or gift card all
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gift card adv
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This will take you to the special account transactions homepage. That is where you may do some advanced filtering and searching for gift cards and other special accounts.
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gift card home
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gift card all
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This will go to the special account transaction homepage. This is where you may search for all transactions.
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gift card home or gift card adv
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gift card help
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This will show help files for special accounts and gift cards.
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gift card prompts
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This will show the quick search prompts for this section (gift cards).
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gift card prompts, gift card prompt, gift card options, gift card option, gift card keywords, gift card keyword, gift card key words, or gift card key word. Basically, the singular and plural versions for prompts, options, and keywords.
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gift card [gift card number or string]
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This is a general alpha/numeric search for a gift card id or number (some identifier). This search is flexible but will only return a perfect match. Example: gift card ABC-123-DEF-456 or gift card 10000000821
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Top of the page
Help & Support
The help section contains a number of resources to help you get started. Some of the options and prompts are standalone values. You may also put the keyword "help" before any of the below options. The extra keyword is not required but may be used.
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Keyword/Prompt
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Info
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Aliases
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Help
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contact us or support
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This prompt will take you to the contact us page. It has a phone number for the tech support line and also an email form that may be submitted.
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contact, contact us, or support
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youtube videos or youtube training
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This will take you to some YouTube Videos that were created to help train adilas users. Some of the videos are older, but the concepts are still the same. More new videos to come.
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youtube videos or youtube training
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adilas university - 12 main players
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This is a small video course that covers the 12 main player groups inside of adilas. The twelve main player groups are:
Deposits, Invoices, PO's, Expense/Receipts, Balance Sheet Items, Stock/Units, Customers, Vendor/Payees, Employee/Users, Parts/Items - General Inventory, Elements of Time, and Quotes.
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glossary
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This prompt will take you to a page that shows a number of terms and glossary entries for the adilas.biz application. There is also a printable version available once on that page.
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news and updates
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This is the news and updates page for new changes. We love to build things and this is one of the ways that we try to share some of what is happening. Over half of the features inside of adilas came from users like you. We love it!
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news & updates, news, or updates
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presentation gallery
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This will take you to what we call the presentation gallery. This is about 50 slides that shows what we do. It is broken into four main categories - business functions, application players, attributes, and core concepts. This is an external website, and somewhat of a sales tool. Have fun and click around. There are multiple themes as well as links to printable PDF's.
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sales gallery or pg
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adilas lite or fracture
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This will take you to our future development plans. We have been building for over 20+ years. Adilas lite (code name fracture) is virtually our road map of where we want to take the product. We love input and encourage you to check it out and give us some of your feedback.
The adilas lite (fracture) project includes eight main sections. They are:
- Jellyfish Model - company structure
- Value Add-On Core - overall view of where we are going
- Adilas University - education and training
- Adilas Marketplace - marketplace for the community
- Adilas Cafe - virtual portal and social hub
- Adilas Lite - Fracture - deep dive into upcoming tech plans
- Other Business Plans - budgets, finances, marketing, and other plans
- Adilas Lite - Videos & Research - come take a look - prototyping and R&D
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adilas light, fracture, or product road map
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investment opportunities
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Thank you for your interest in adilas, llc and adilas.biz. We have had a lot of fun building on this project and application. Believe it or not, we have been working on this project since 2001. This will take you to a page that shows some general information about what we do at adilas... and how and why we do it...
At the bottom of this page, there is a section dedicated to ways to invest or investment options in Adilas, LLC or adilas.biz. Enjoy!
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developer's notebook
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This is an outside resource that shows notes from the developers (code writers). There are thousands of entries, covering various topics, from ideas, vision, dreams, bugs, struggles, known issues, meetings, decisions, etc. Quite diverse and shows a detailed history of the making of the application or app over the years.
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developers notebook, dev notes, dev notebook, or dn
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developer's notebook grouped
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This will take you to a grouped outline showing years and months and how many entries in the developer's notebook have been made. Once the page is shown, simply pick a year and a month to see the entries under that time period.
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developer's notebook all, developers notebook all, dev notes all, dev notebook all, dn all, developer's notebook grouped, developers notebook grouped, dev notes grouped, dev notebook grouped, or dn grouped
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developer's notebook [-key:value pairs - multi available]
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This is an advanced prompt for the developer's notebook and contains -key:value pairs for searching.
Here are some examples: developers notebook -search:world building -sort:ASC or developers notebook -q:data assembly line -sort:DESC
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developers notebook [-key:value pairs], dev notes [-key:value pairs], dev notebook [-key:value pairs], or dn [-key:value pairs]
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api documentation
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This will take you to a page that allows for a user to interact and play with the API socket calls. The page has a number of modes (real/actual and show/view). There are also a number of links to other important API resources.
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api docs, api reference, or api
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mini api
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This is special page that allows for mini or small data look-ups. This mini API page was developed to help an AI agent use the look-ups without having to navigate a user to the correct page to get certain id's. It is a mini page, but it still has normal API socket validation and security. This is the little brother of the main API sockets page.
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api mini or ai api
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admin api permissions
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This will take an admin user to the correct page where they may setup the API socket settings. This is stuff like usernames, passwords, who can access it, and which functions or methods to open/close (sockets to use).
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admin api settings, admin api, api settings, api permissions, or api admin
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api help
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This will show specific help files for using the API sockets (normal or mini version).
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help home or help all
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This will show all help files that exist in the system. Once there, you may search or filter the results based on a title search.
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help home or help all
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help prompts
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This will show the quick search prompts for this section (help files).
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help prompts, help prompt, help options, help option, help keywords, help keyword, help key words, or help key word. Basically, the singular and plural versions for prompts, options, and keywords.
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help add help
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This is an admin level prompt to help system administrators get to the add/edit help file section of the application. This is not for normal system users.
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help [? title search]
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This is a general help file title search. Say you wanted to find help files on invoices or media/content, the prompt would look like - help invoice or help media - something general in the title. As a note, a help file has a title and a main body (most of the content). This will only search the title section of the help files.
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Top of the page
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