all data is live and searchable
« Back . [Adilas youtube training videos for me] . [Adilas steps to success - user guide (under construction)] . [Adilas "quick search" help]
[Adilas university] . [all Adilas help files] . [developer's notebook] . [Adilas web/api documentation] . [contact Adilas support - email form]
[online glossary] . [presentation gallery - outline]

Even More AI options, keywords, and prompts


Images, Photos, and Scans

The images, photos, and scans section deals with uploaded visuals. There are a number of possible keywords for this section. They are: "images", "image", "img", "photos", "photo", "scans", or "scan".

Keyword/Prompt Info
Aliases
Help
images home This will take you to the image, photo, and scan homepage. From there, you will be able to choose an application type and search for uploaded photos, scans, and images.
image home, img home, photos home, photo home, scans home, or scan home
images adv Similar to the images home prompt, this will take you to the images homepage. From there, multiple search options are available
image adv, img adv, photos adv, photo adv, scans adv, or scan adv
images deposits Show the last 30 days of images that have been uploaded for deposits.
image deposits, img deposits, photos deposits, photo deposits, scans deposits, or scan deposits
images invoices Show the last 30 days of images that have been uploaded for invoices.
image invoices, img invoices, photos invoices, photo invoices, scans invoices, or scan invoices
images purchase orders Show the last 30 days of images that have been uploaded for POs or purchase orders.
image purchase orders, img purchase orders, photos purchase orders, photo purchase orders, scans purchase orders, or scan purchase orders
images expense/receipts Show the last 30 days of images that have been uploaded for expense/receipts.
image expense/receipts, img expense/receipts, photos expense/receipts, photo expense/receipts, scans expense/receipts, or scan expense/receipts
images balance sheet items Show the last 30 days of images that have been uploaded for user-maintained balance sheet items.
image balance sheet items, img balance sheet items, photos balance sheet items, photo balance sheet items, scans balance sheet items, or scan balance sheet items
images stock/units Show the last 30 days of images that have been uploaded for stock/units or serialized inventory.
image stock/units, img stock/units, photos stock/units, photo stock/units, scans stock/units, or scan stock/units
images customers Show the last 30 days of images that have been uploaded for customers or clients.
image customers, img customers, photos customers, photo customers, scans customers, or scan customers
images vendors Show the last 30 days of images that have been uploaded for vendor/payees.
image vendors, img vendors, photos vendors, photo vendors, scans vendors, or scan vendors
images employee/users Show the last 30 days of images that have been uploaded for employee/users.
image employee/users, img employee/users, photos employee/users, photo employee/users, scans employee/users, or scan employee/users
images items or images parts Show the last 30 days of images that have been uploaded for parts or items - general inventory.
image items, img items, photos items, photo items, scans items, scan items, images parts, image parts, img parts, photos parts, photo parts, scans parts, or scan parts
images elements of time Show the last 30 days of images that have been uploaded for elements of time or calendar events.
image elements of time, img elements of time, photos elements of time, photo elements of time, scans elements of time, or scan elements of time
images quotes Show the last 30 days of images that have been uploaded for quotes.
image quotes, img quotes, photos quotes, photo quotes, scans quotes, or scan quotes
images help This will show all help files for the images, photos, and scans within the system.
image help, img help, photos help, photo help, scans help, or scan help
images prompts This will show the quick search prompts for this section (images, photos, and scans).
images prompts, images prompt, images options, images option, images keywords, images keyword, images key words, or images key word. Basically, the singular and plural versions for prompts, options, and keywords.
images [caption] This will take you to the images homepage and will preset the caption field to the value entered into the prompt. More action may be required from that page to select a date range and application type.
image [caption], img [caption], photos [caption], photo [caption], scans [caption], or scan [caption]


Top of the page

Invoice

In order to search an invoice use the keywords "invoice" or "inv".

Keyword/Prompt Info
Aliases
Help
invoice new This will start a new shopping cart. This page will show options for starting a new cart such as - a counter sale (no customer assigned), a new customer invoice, a transfer, an internal repair (for a stock/unit), a transition invoice, or a wholesale cart builder invoice. Various options.
inv new
invoice home This will go to the invoice homepage. Numerous other sub navigation options are available from this page.
inv home
invoice adv This will take you to the advanced search for invoices. That included main invoices, line items, invoice payments, and sub inventory on invoices. Lots of filters and search options.
inv adv
invoice basic or invoice old This will take you to the old or classic invoice homepage. This is slightly older but still shows some great data and invoices. There are other sub navigation options from there dealing with invoices.
inv basic or inv old
invoice all This will show all invoices in the system. If you get a high number of records, we recommend not using this prompt and using the invoice adv (advanced search) prompt.
inv all
invoice help This will show help files with the keyword invoice in the help file titles.
inv help
invoice prompts This will show the quick search prompts for this section (invoices).
invoice prompts, invoice prompt, invoice options, invoice option, invoice keywords, invoice keyword, invoice key words, or invoice key word. Basically, the singular and plural versions for prompts, options, and keywords.
invoice last This will take you to the last invoice that was created by you (as a user).
invoice my last, inv last, or inv my last
invoice highest number This will take you to the last invoice entered into the system. It doesn't matter who created it.
invoice max, invoice sys last, invoice system last, invoice highest id, invoice highest number, inv max, inv sys last, inv system last, inv highest id, or inv highest number
invoice images Show the last 30 days of images that have been uploaded for invoices.
invoice image, invoice img, invoice photos, invoice photo, invoice scans, or invoice scan
invoice payments This will take you to invoice payments that have not yet been deposited. This is normally where you go to see how much is coming in (from sales and invoices), but it has not hit your bank yet. These are what you add to your deposits.
payments not yet deposited, pmts not yet deposited, invoice payments, invoice pmts, inv payments, inv pmts, payments, payment, or pmts
invoice apply payments This will take you to a page that allows you apply a payment after the invoice has been created. Most payments are done while in the shopping cart mode. This is for payments after the fact.

The page is capable of applying a single payment to one or more invoices, depending on what is available per customer/client. The page helps to split payments if needed. Technically, this is part of the accounts receivables section but deals with invoice payments that were on account or not fully paid.
invoice apply pmts, inv apply payments, or inv apply pmts
invoice sales tax report This will take the user to the invoice sales tax report. There are multiple views that show breakdowns by tax category, summaries, and detail reports.
invoice sales tax, invoice tax report, invoice taxes, inv sales tax report, inv sales tax, inv tax report, inv taxes, sales tax report, sales tax, tax report, or taxes
invoice [number] This is a way to jump directly to a known invoice number. For example: invoice 555 or invoice 21033.
inv [number]
invoice [customer name] This is a general customer search for existing invoices. Say you have a customer called Farm Supply, the prompt would look like this - invoice Farm Supply - all records for that customer/client would show up.
inv [customer name]


Top of the page

Media/Content/Files

This section deals with files or media/content. There are 3 different ways to connect to files. They are: connect to a local computer, connect to a remote file in the cloud or on the web, or physically upload a file. There are a number of keywords that may be used for this section. They are: "media/content", "media", "content", or "file".

Keyword/Prompt Info
Aliases
Help
media/content new This will take you to a special page where you can select what kind of media/content or file you wish to upload and/or reference.
media new, content new, or file new
media/content home This will take you to the media/content homepage. It will show the last 30 days of uploaded or referenced files. More search options are available from there.
media home, content home, or file home
media/content adv This will take you to the advanced search for media/content. The page includes search options and filters for all media/content data fields. This report format also includes options to build your report.
media adv, content adv, or file adv
media/content all This will show all uploaded and/or referenced media/content records. If you have a high number of files or records, maybe try the media/content adv prompt.
media all, content all, or file all
media/content help This will show help files for this section (media/content or files).
media help, content help, or file help
media/content prompts This will show the quick search prompts for this section (media/content or files).
media/content prompts, media/content prompt, media/content options, media/content option, media/content keywords, media/content keyword, media/content key words, or media/content key word. Basically, the singular and plural versions for prompts, options, and keywords.


Top of the page

Navigation and Homepages

This section allows for basic navigation without knowing the exact web page address or URL. Using the prompts, you can virtually jump to any page in the system. There are a number of standalone options in this navigation section. You may also use the keywords "navigation", "homepage", or "nav" before any of the below options. The extra keywords are not required but may be used.

Keyword/Prompt Info
Aliases
Help
my home This prompt will take you to your set or default homepage. The default homepage may be set using the chooser or choose your interface page. See the chooser prompt for more information. Once selected, the default homepage will be tied to you, as a user, until you change it. That allows you to virtually get back to homebase at any time.
nav home, my home, navigation my home, homepage my home, nav my home, navigation home, navigation my home, homepage home, homepage my home
chooser The chooser option allows you to see multiple possible homepages within the system. You may view any that you wish. This page shows a number of small thumbnails of the different interfaces. You may also set a homepage as your default homepage. Once set, anytime you want to get back to that page you just need to click on the main logo in the top left corner or click on the home link.

You may change your default homepage as many times as you want. Some users will set their homepage based on what they are doing and then change it when they are done. Lots of options.
navigation chooser, homepage chooser, nav chooser
classic home The classic homepage was the original homepage for the adilas.biz application. Originally, it was fully populated based off of user permissions. That is still true today.

Some users consider this one of the most flexible pages and allows a power user to jump to almost any part of the system from one homepage. If a user has not set their own default homepage, using the chooser prompt, the classic homepage is used by default.
classic homepage, navigation classic home, navigation classic homepage, homepage classic home, homepage classic homepage, nav classic home, or nav classic homepage
gps core The GPS core layout is a visual of a world with a cross section removed. Thus showing a virtual core shot of the world. The interface allows you to click on the different sections.
interactive map The interactive map is a visual layout that shows a number of the different sections and/or departments that make up the whole system. The interface allows you to click on the different sections.
quick search This will take you to the classic quick search page. This is the more traditional search page. It is the little brother to the AI quick search. If you want the AI quick search, use the ai search prompt.
bank balances This will take the user to the running bank balances page. Don't worry, the page is protected with permissions.
banks, bank, or bank balance
profit and loss This will take the user to the P&L (profit and loss or income statement). This page is protected by permissions.
income statement, p&l, p and l, or profit & loss
history homepage This will take you to the history homepage. This is where we show what has happened within the system based on the search criteria. The default is what happened today. The page does have a number of permissions that it checks before running and showing the values and stats.
history home
accounts payable This will take the user to the accounts payable homepage. You have to have the correct permissions in order to see and interact with the page.
payables, a/p's, aps, or ap
accounts receivable This will take the user to the accounts receivable homepage. Who owes you money... You have to have the correct permissions in order to see and interact with the page.
receivables, a/r's, ars, or ar
label builder This will take the user to the label builder homepage. From there, the user may use existing custom labels that have already been created for your corporation and/or create a new custom label.
label builder home, label builder homepage, labels homepage, labels home, labels, or label
location home This will take the user to the store/location homepage. This is where you manage addresses, locations, and all tax settings. The page is protected by permissions.
loc home, store home, or tax settings
corp admin home This will take the user to the corp admin homepage. This is where you can change the look and feel, setup or change corp-wide settings, and control a number of other high-end or high-level settings. This is basically, the highest admin home for corporations or companies. This page is protected by permissions. Under the classic homepage, this page is "Manage Corp Info & Permissions". Once again, super high level page.
admin home
switch corp Use this prompt if you, as a user, are assigned to more than one corporations (companies). This allows you to switch or change corporations (what company you are working in). If you don't have multiple corporations, the system will deny a switch.
choose corp, change corp, or corp switch
switch corp [corp id] This is for advanced users who switch corporations all the time, throughout the day. You have to know the corporation id number (corp id), but this will allow you to quickly jump to the new corporation without making a selection. If you don't have multiple corporations, the system will deny a switch.
choose corp [corp id], change corp [corp id], or corp switch [corp id]
nav adv This will take you to a page that was originally setup to help with quick searches, navigation links, and all exports to Microsoft Excell formats. Lots of navigation and options from one place.
nav all
go mode The "Go Mode" is for the AI quick search prompts. It will take you to a page that has all of the AI keywords, options, and prompts in a page that has both form and web link options. Meaning, you can see the prompts, learn them, try them out, and use them as you see fit.

The page is set to go and has built-in options to let you navigate the system without doing a linear type approach. If you want to go somewhere... you just find the prompt and make it happen. This is go mode!
This one has a number aliases... they all work. They are - go mode, prompts go mode, options go mode, keywords go mode, and other variations. The main keyword is "go mode".
nav prompts This will show the quick search prompts for this section (navigation or other homepages).
nav help, nav prompts, nav prompt, nav options, nav option, nav keywords, nav keyword, nav key words, or nav key word. Basically, the singular and plural versions for prompts, options, and keywords.


Top of the page

P.O."s, PO's, Purchase Orders, Production Orders

In order to search a PO use the keywords "purchase order", "production order", or "po".

Keyword/Prompt Info
Aliases
Help
purchase order new This will take you to a page where you can search for a vendor/payee. This is the first screen for starting a new PO.

Power tip: If you already know the vendor name, use vendor [vendor name]. It will skip this step and let you create either a new expense/receipt or new PO for that vendor.
production order new or po new
purchase order home This will take you to the PO homepage. Various options and sub navigation exist on this page.
production order home or po home
purchase order adv This will take you to the advanced search for PO's and purchase orders. The advanced search will allow for searches of the main PO, PO line items, and sub inventory attached to the PO's.
production order adv or po adv
purchase order all This will show all PO's entered into the system. If you have a high number of PO's, we recommend using the purchase order adv prompt.
production order all or po all
purchase order help This will show help files for this section (PO's or purchase orders).
production order help or po help
purchase order prompts This will show the quick search prompts for this section (PO's or purchase orders).
po prompts, po prompt, po options, po option, po keywords, po keyword, po key words, or po key word. Basically, the singular and plural versions for prompts, options, and keywords.
purchase order last This will take you to the last purchase order that was created by you (as a user).
purchase order last, production order last, po last, purchase order my last, production order my last, or po my last
purchase order highest number This will take you to the last purchase order entered into the system. It doesn't matter who created it.
purchase order max, purchase order sys last, purchase order system last, purchase order highest id, purchase order highest number, production order max, production order sys last, production order system last, production order highest id, production order highest number, po max, po sys last, po system last, po highest id, or po highest number
purchase order images Show the last 30 days of images that have been uploaded for POs or purchase orders.
purchase order image, purchase order img, purchase order photos, purchase order photo, purchase order scans, or purchase order scan
purchase order [number] This is a special search option for known PO numbers. Example: purchase order 567 or purchase order 23000
production order [number] or po [number]
purchase order [vendor name] This is a general alpha/numeric search for the PO vendor/payee name. For example: Say you order supplies and items from a vendor by the name of XYZ Supplies, the prompt would look like this - purchase order XYZ Supplies. The results would show all PO's for that vendor.
production order [vendor name] or po [vendor name]


Top of the page

Part/Item - General Inventory Items

In order to search a part/item (general inventory items) use the keywords "part" or "item".

Keyword/Prompt Info
Aliases
Help
item new This will take you to the parts/items homepage. All new items need to be added through the PO or purchase order line items.
part new
item home This will go to the main parts or items homepage. Various search options and sub navigation exist on this page.
part home
item adv This will go to the advanced search page for parts or general inventory items.
part adv
item all This will show all parts/items in the system. If you have a high number of items or parts, please use the items adv (advanced search) prompt.
part all
item help This will show help files for this section (parts or items - general inventory items).
part help
item prompts This will show the quick search prompts for this section (parts or items - general inventory items).
item prompts, item prompt, item options, item option, item keywords, item keyword, item key words, or item key word. Basically, the singular and plural versions for prompts, options, and keywords.
item last This will take you to the last part/item that was created by you (as a user).
part last, item my last, or part my last
item highest number This will take you to the last part/item entered into the system. It doesn't matter who created it.
item max, item sys last, item system last, item highest id, item highest number, part max, part sys last, part system last, part highest id, or part highest number
item images or part images Show the last 30 days of images that have been uploaded for parts or items - general inventory.
item image, item img, item photos, item photo, item scans, or item scan
item [search value] This will search for parts or items by the part number or item number. All results will show up with options to view, edit, or add to cart. Example: item ice cream or item xyz-12345
part [search value]
item [parent part/item id] This will search for an item or part that matches your search. If the search value is numeric, it will even try to look-up items by the id number. Example item 5656
part [parent part/item id]
item [~sub id] This will help look-up sub inventory or child inventory items. All subs have a package or sub reference id number. It looks like: ~55 or ~12345. The "~" is required. Example: item ~5577 (sub id with a ~).

Based on settings - if a match is found, the item will either be added to the current shopping cart or shown in a view sub inventory mode.
part [~sub id]
item [barcode] This is a special alpha/numeric search that will look for matches on the barcode. If a perfect match is found, it will either be added to the current shopping cart or shown in a view mode. There is a corp-wide setting called "enable barcode quick cart" that should be turned on for faster barcode scanning. Example: item 81050000281 or item myBarCodeValue
part [barcode]
item [?] This is general alpha/numeric search on items and parts. This search is quite flexible and will search for values that match the part number, reference number, description, barcode, RFID tag, and other fields. Results will be shown if found.
part [?]


Top of the page